1. General


APRA recognises that privacy is important and that individuals have a right to access their personal information held by APRA. APRA acknowledges that providing personal information is an act of trust and APRA takes that seriously.

APRA is committed to protecting personal information. APRA is also committed to complying with the Australian Privacy Principles set out in the Privacy Act 1998 (Cth) (and state and territory equivalents.)

This policy is created in accordance with the Australian Privacy Principles and is binding on APRA and its related bodies corporate in the APRA group.


  1. What Personal Information May Be Collected


APRA may from time to time collect information from you in relation to APRA activities. This information may include but not be limited to personal information such as your:

  • name;
  • contact details such as you address, phone number, email address;
  • gender, age and financial and marital status;
  • motor sport experience and qualifications;
  • vehicle details;
  • club affiliations;
  • medical condition and history;
  • manner and method of use of APRA services (and details about where you accessed those services);
  • history of offences and other acts which may be prejudicial to the interests of motor sport; and
  • other information specifically provided by you to APRA or which is relevant to you participating in motor sport.


  1. How Personal Information is Collected


APRA will not collect personal information unless the information is reasonably necessary for, or directly related to, one or more of APRA’ functions or activities. APRA will also only collect personal information by lawful and fair means and not in an unreasonably intrusive way.

APRA may directly collect your personal data through various means, including but not limited to the following:

  • as part of your application for a membership, permit or other permission required in relation to a APRA related activity;
  • as a result of you participating in a APRA Event or APRA sanctioned motor sport activity;
  • when you contact, or are contacted by, APRA by any medium (including but not limited to electronic, tangible and personal means);
  • where provided or made available by third parties (including but not limited to recruiters, timing recorders, government entities, track operators, event managers, promoters and organisers);
  • from APRA’s related entities, contractors, agents and employees;
  • from family members and other people involved in APRA events;
  • searches for information which is publically available; and
  • from your use of any of APRA services (including its web based services and services provided by others on behalf of APRA which may include social media.)


  1. Indirect Collection of Personal Information


In addition, APRA may also collect personal data indirectly about you through your use of APRA’ services and from other third parties. Such means may include but are not limited to:

  • placement of cookies and other electronic markers or files on your computer; and
  • monitoring of your usage of APRA services (including its web based services).


  1. Use of Personal Information


The primary purpose for which APRA collects information about you is to enable APRA to perform its activities and functions and to provide the best possible quality of service to you.

To this extent, APRA collects, holds, uses and discloses your personal information for purposes which may include but are not limited to the following:

  • to provide products and services to you;
  • to provide you with news, information or advice about APRA activities, products and services;
  • to communicate with you including by email, mail or telephone;
  • to manage and enhance APRA’ activities, products and services;
  • to provide you with access to APRA’ services;
  • to conduct competitions or promotions on behalf of APRA and selected third parties;
  • to verify your identity;
  • to conduct business processing functions for operation of our websites or our business;
  • for APRA administrative, marketing (including direct marketing), promotional, planning, product/service development, quality control and research purposes, or those of APRA contractors or external service providers;
  • to investigate any complaints about or made by you, or if APRA has reason to suspect that you are in breach of any of APRA terms and conditions or that you are or have been otherwise engaged in any unlawful activity; and
  • as required or permitted by any law (including the Privacy Act).


  1. Disclosure of Personal Information


In order to achieve these purposes, APRA may disclose your personal information to third parties as permitted by law. Such third parties may include but not be limited to the following:

  • APRA service providers, agents, employees and contractors;
  • APRA’ advisors, committees, commissions; auditors, insurers, sponsors and re-insurers;
  • persons involved or interested in APRA-affiliated activities;
  • government and law enforcement agencies and regulators; and
  • investigators and assessors.


  1. Non-Disclosure of Information


You can always decide to not provide some or any personal information requested by APRA. If you decline to provide any personal information requested:

  • APRA may not be able to provide you with the product or service you have requested (such as memberships, licences or permits);
  • you may not be able to access in part or in full the products and services which APRA provides (such as access to APRA electronic and web based systems);
  • APRA may cancel your membership, permit or licence or prevent you from participating in a APRA-affiliated event; and
  • APRA may not be able to provide you with information about products and services that you may want, including information about discounts sales or special promotions.


  1. Data Security


APRA will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. APRA will also take reasonable steps to destroy or permanently de-identify personal information that it no longer requires.

If you suspect any misuse or loss of, or unauthorised access to, your personal information, please let APRA know immediately.


  1. Marketing


APRA may send you marketing communications and information about APRA activities, products and services that APRA considers may be of interest to you. These communications may be sent in various forms, including mail, SMS or email, in accordance with applicable laws. If you indicate a preference for a method of communication, APRA will endeavour to use that method whenever practical to do so.

APRA will endeavour to provide you with an option to opt out of receiving further marketing and promotional materials from APRA where you disclose personal information to APRA. In addition, you may at any time contact APRA to request that any further promotional or marketing information is not sent directly to you.

Please contact APRA if you receive communications from APRA that you believe have been sent to you other than in accordance with this policy, or in breach of any law.


  1. Access and Correction


You may request access to any personal information APRA holds about you at any time by contacting APRA (details below). Where APRA holds information that you are entitled to access, APRA will try to provide you with suitable means of accessing it (for example, by mailing or emailing it to you.

APRA will not charge for simply making a request and will not charge for making any corrections to your personal information or for any reasonable costs incurred by APRA in delivering that information to you in Australia. APRA may charge you for compiling, copying and providing to you any information you request where APRA considers that the time and cost involved is unreasonable or excessive.

If you make an access request, APRA may ask you to verify your identity. There may be instances where APRA cannot grant you access to the personal information held by APRA. APRA will notify you in writing of the reason for hot giving you that information.

If you believe that personal information APRA holds about you is incorrect, incomplete or inaccurate, then you may request APRA to amend it. APRA will consider if the information requires amendment. If APRA does not agree that there are grounds for amendment, then APRA will add a note to the personal information stating that you disagree with it.

APRA requests that you keep your information as current as possible so that APRA may continue to improve our service to you.


  1. Disclosure of Personal Information Outside of Australia


APRA deals with others in countries outside of Australia. APRA may disclose personal information to others located overseas for some of the purposes listed in this policy. APRA take reasonable steps to ensure that the overseas recipients of your personal information do not breach the privacy obligations relating to your personal information.

APRA may disclose your personal information to others located outside of Australia. Some of those entities include the following:

  • service providers engaged by APRA in relation to APRA activities; and
  • entities which engage APRA to provide services.


  1. Complaints, further Information and Future Changes


Any complaints in relation to the collection, use, disclosure, quality, security and access of your personal information or a breach of this policy, the Privacy Act or the Australian Privacy Principles by APRA may be made to APRA Privacy Officer, who may be contacted as follows:

Privacy Officer – Australian Pulsar Racing Association Limited

APRA takes all privacy complaints seriously and will investigate your complaint in a confidential manner and you will be informed of the outcome of the investigation within a reasonable period of time. APRA may amend this Privacy Policy from time to time. We will notify you of any amendments by posting an updated version of this Privacy Policy on our website (